Performance Needs Analysis versus Training Needs Analysis

Performance Needs Analysis versus Needs Analysis

When faced with a performance issue, many organizations believe they are doing their due diligence by performing a “ needs analysis” to address the issue. However, what they should be doing is a Performance Needs Analysis (PNA). A Performance Needs Analysis has a broader scope. A PNA opens the scope of the analysis and looks past training as the only solution.

Unfortunately, many organizations assume that if employees are not doing something well or correct, they need more training. This is not always the case. Traditional models only solve the problem of lack of knowledge or skill. A performance issue caused by lack of resources, processes, or motivation will not be solved by training.

Many needs analysis conducted by organizations only determines if training should be conducted, and if so, what skill or knowledge is lacking. Other training needs analysis jump to the conclusion that training is the solution and only address – what knowledge or skill is lacking. Neither approaches to the training needs analysis considers other possible solutions besides training. This is the old adage by Abraham Maslow “If the only tool you have is a hammer, you tend to see every problem as a nail.” Meaning if you only do a training needs analysis, you tend to see the solution as training.

Addresses Performance Problems

To truly and effectively address a performance problem, an organization needs to conduct a Performance Needs Analysis and not a Need Analysis.

A Need Analysis is the process of identifying the gap between employee skill/knowledge and skill/knowledge necessary to successfully perform the job functions.

A Performance Need Analysis is the process of identifying the gap between desired performance and actual performance.

A Performance Need Analysis is a much broader analysis as it identifies several possible performance issues including lack of motivation, lack of resources, lack of knowledge, or ineffective processes.

Performance Needs Analysis versus Needs Analysis

The scope of the needs analysis is limited compared to the scope of a performance needs analysis. Performance need analysis is a much more comprehensive method that also addresses motivation, resources, and processes.

Needs Analysis

  1. What is the skills or knowledge the employee lacks?

Performance Needs Analysis

  1. Does the employee lack the skill or knowledge necessary?
  2. Does the employee have the resources and equipment to successfully perform their tasks?
  3. Is the employee motivated to performance their job functions?
  4. Is there incentives and rewards in place?
  5. Does the processes allow the employee to effectively preform there job functions?
  6. Is it a positive work environment?
  7. Are the performance standards attainable?
  8. Does the employee understand the standards?
  9. Is the employee getting effective feedback?

About Needs Analysis

A training needs analysis is a process designed to determine what knowledge or skill(s) is lacking. It establishes the difference between the employee’s current level of skill or knowledge and the desired level of skill and knowledge. It also addresses what is needed to attain the desired level of skill or knowledge.

About Performance Needs Analysis

Performance Needs Analysis is a process that systemically identifies and addresses performance issues and opportunities by examining the performance gap, root cause, and possible interventions.

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